Set up accounts in QuickBooks.
RWW needs three accounts: (1) for 'overall balance'. This account will hold the
company balance, it should be Bank type account. (2) 'Income' or 'Other Income'
type, to reflect company income from car rental. (3) 'Expense' or 'Other
Expense' type, to hold company expenses.
Export Account Chart from
QuickBooks. In the 2002 version this can be done using 'File/Utilities/Export'.
Check 'Chart of Accounts' here, and press OK. QuickBooks will ask you for export
file name. Specify any name you want. For example; AcntChart.IIF. This file will
be imported to RWW.
Run RWW, and sign on with the
Open 'Export payments to
QuickBooks Menu' (7.2.8)
There will be three-tab dialog.
Use the 'Accounts' tab. Press 'Import accounts' button here. RWW will ask for
exported Accounts Chart-specify file from (step 2) example; AcntChart.IIF. RWW
will import accounts from that chart.
RWW will also fill three
combo-boxes, 'Balance account', 'Income account' and 'Expense account', with
name of accounts of relative type; i.e., 'Bank' type accounts will be sent to
'Balance account', combo, 'Income' and 'Other Income' to 'Income account', and
'Expense' and 'Other Expense' to 'Expense Accounts'. Select needed account in
each combo, or let RWW select automatically during import. These accounts will
now be used for export.
Go to the 'Export' tab. This is
a simple interface which will allow you to export payments, (both payments and
deposits). You can select date period, and/or rental types, for payments to be
exported. Or you can uncheck both date and type filters, and RWW will export all
payments which have not already been exported. (NOTE; payments will not be
Press 'Export now' to export
payments. Progress bar will appear to indicate process state.
On the 'Previous exports' tab, you will be able to
see list of previous exports with indication of how many payments where exported